Instant Access to State, County and Municipal Records

Are Hawaii Vital Records Open to the Public?

Most vital records in the state of Hawaii are deemed confidential for the first 75 years from the date of the event after which they become public records. These records are officially managed by the Hawaii Department of Health through the Office of Vital Records.

 

What Information Do I Need to Search for Hawaii Vital Records Online?

Before an online request is processed by the various third party legal researchers, the requesting party must provide sufficient information about the record as well as appropriate ID supporting eligibility. The required basic information includes:

  • The personal information of the requestor
  • The personal information of the named party to the record
  • The reason for record request (personal use, insurance proceeds, authentication, death benefits, and other legal purposes)
  • The date the event occured
  • The gender of the named party on the record (if applicable)
  • The age of the named party on the record at the time the event took place (if applicable)
  • Scope of search required (statewide or county limited)
  • Proof of ID revealing that the requestor has a direct and tangible interest (compulsory for all marriage, birth, and death related searches, verification, and certification).
  • The relationship of the requestor to the named party in the record (father, mother, son, daughter, husband, sibling, aunt, uncle, grandparent, legal guardian, etc)
  • The name of the city the event was recorded
  • Father’s name and mother’s maiden name (for birth certificates only)

Publicly available vital records may be managed and disseminated by some third-party aggregate sites. These websites are generally not being limited by geographical record availability and may serve as an adequate starting point when researching specific or multiple records. However, third-party sites are not affiliated with the government. As such, record availability may differ from official channels. To find a record using the search engines on these sites, the requesting party will be required to provide:

  • The location of the record in question including city, county, or state where the case was filed.
  • The name of someone involved provided it is not a juvenile.

 

What Do I Need to Obtain Hawaii Vital Records?

Pursuant to HRS § 338-18, all vital records requests in the state of Hawaii must be accompanied by a government-issued identification proving the requester’s direct and tangible relationship to the record. Eligible persons include the named person on the record, the immediate family members (excluding uncles, aunts, nephews, nieces, cousins, inlaws), the legal representatives, and persons authorized by a certified court order. Additional security documents needed depends on the established relationship of the requester to the person(s) named on the record. For instance, individuals requesting the birth certificate of their spouses must provide proof of marriage i.e the marriage certificate along with the government-issued ID. Similarly, an attorney must provide a notarized durable power of attorney signed by the client in question.

 

What’s the difference between a Certified record and Authenticated Certificate?

In the state of Hawaii, most vital records are issued as certified copies. While these copies are used for legal purposes, further apostille and authentication may be required for international legalization and foreign use. Essentially, authenticated records are usually requested at the same time the certified copy request is made. However, request channels featured for this purpose are in person or by mail. The requester is usually required to provide a written request or to complete a pre-provided application form. In addition to the standard fee of obtaining certified copies, the cost of authentication (where applicable) must be covered. Typically, the Office of the Lt. Governor charges $1 per apostille or authentication while the Clerk of Circuit Court charges $3 per authentication.

Are Hawaii Marriage Records Public Information?

Unless otherwise challenged by a court rule, marriage records in the state of Hawaii are confidential records for the first 75 years from the date of registration. As such, they cannot be accessed by unauthorized members of the public. Eligible persons include:

  • The registrant named on the record
  • The registrant’s immediate family members such as parent, offspring, sibling, grandparent, uncle, aunt, and cousin
  • The registrant’s legal representative
  • A person whose right to obtain a record has been established by an order of a court of “competent jurisdiction”
  • Individuals that need to establish the marital status of an ex-spouse in order to review alimony conditions

 

How Do I Find Marriage Records In Hawaii?

All marriage records filed in the state of Hawaii are maintained by the vital records section of the State Department of Health. These records can be accessed and/or obtained online, in person, or by mail. The vital records office allows interested members of the public to order and purchase marriage records from the various third party maintained online vendors. However, these sites are not government-affiliated and an additional processing fee may be charged.

In addition to online verifications and searches, marriage records can also be obtained by traveling to the office physically. In this respect, the requesting party will need to provide a written request form and a photocopy of a government-issued photo ID to the state office. The estimated costs of searching (and copying) marriage records are $10 for the first copy and $4 for every additional copy of the same record ordered at the same time.

By mail, interested parties must download, print, and complete the Marriage Record Application Form accompanied by a photocopy of valid ID such as driver’s license, as well as appropriate payment to:

State Department of Health
Office of Health Status Monitoring
Issuance/Vital Statistics Section
P.O. Box 3378
Honolulu, HI 96801

Are Hawaii Divorce Records Public Information?

Divorce Records in the state of Hawaii are considered public records that can be viewed and obtained by anyone. Most often than not, records pertaining to divorce, annulment, and termination of reciprocal relationship are managed and disseminated by the particular court where the case was heard (circuit court)

 

How Do I Find Divorce Records In Hawaii?

Interested persons can view and inspect divorce records online, in person, or by mail by providing the basic information specific to the record in question such as case number, party names, place of divorce, and approximate date of divorce. The state judiciary maintains an online portal known as Ho`ohiki Case Search where inquirers can view some details pertaining to a divorce. Divorce records can also be found in person or by mail by contacting the particular court where the case was filed. If certified copies are needed, the requesting party may need to provide proof of identification. Additionally, requesters are required to cover the cost of obtaining records before a request is processed.

Are Hawaii Birth Records Public Information?

In compliance with the H.R.S, records of birth which occurred within the past 75 years are not public information and are restricted to eligible persons. However, birth records that are 75 years or older are public records, provided they haven’t been sealed by court order. Essentially, to be eligible to obtain most birth records, the requestor must sufficiently prove a direct and tangible interest in the record of interest. As such, the following persons are eligible to access these records:

  • The registrant
  • Parents or legal guardians of the registrant
  • The biological or adopted offspring of the registrant
  • Siblings and grandparents of the registrant
  • The spouse or legally recognized civil union partner of the registrant
  • Persons authorized by the registrant or by court order.

 

How Do I Find Hawaii Birth Records?

Hawaii birth records are maintained and issued by the Health Status Monitoring Unit of the State Department Health. To obtain a record, interested and eligible persons are required to download and complete the Hawaii Birth Certificate Application. Completed applications must be accompanied by the indicated fees and the appropriate I.D requirements, and submitted in person or via mail to:

State Department of Health
Office of Health Status Monitoring
Issuance/Vital Statistics Section
P.O. Box 3378
Honolulu, HI 96801

Are Hawaii Death Records Open To The Public?

Hawaii death records which are 75 years or older are considered public information accessible to interested members of the public. However, records yet to hit the 75-year mark are restricted from public access. Restricted records are exclusively accessible to the registrant, their immediate family members, and persons legally authorized by court order.

 

How Do I Find Death Records In Hawaii?

Requests for Hawaii death records can be made by downloading and completing the Hawaii Death Certificate Application. Completed forms must be notarized and accompanied by the indicated fees and I.D. requirements and delivered in person or via mail to:

State Department of Health
Office of Health Status Monitoring
Issuance/Vital Statistics Section
P.O. Box 3378
Honolulu, HI 96801

How Do I Find Sealed Vital Records in Hawaii?

Confidential and sealed vital records can be accessed by legally challenging the document with substantial reasons. This can be done by petitioning the court to obtain a subpoena or court order. Upon receiving the subpoena, the requesting party may proceed to present the document along with the appropriate application form to the record custodian in charge of disseminating the record of interest.

Hawaii State Archives

State Archives

Contact: (808) 201-0411

Results Include

Full State Record Report:

  • Marriage Records
  • Divorce Records
  • Death Records
  • Birth Records
  • Criminal Records
  • Assets
  • Property Ownership
  • Bankruptcies
  • Judgments
  • Liens
  • Public Records
  • Addresses
  • Phone Numbers
  • Relatives & Associates

Results are based upon available information from state, county and municipal databases, and may not include some or all of the above details.

Hawaii

Hawaii

  • State Archives hold over 42,000 cubic feet of records.
  • There are 4 Hawaii State Circuit Courts and 4 Hawaii State Family Courts.
  • There are 2 levels of Courts: trial and appellate.
  • The highest Court in Hawaii is Hawaii State Supreme Court.
  • The Supreme Court consists of five justices who are initially appointed to ten-year terms by the Governor of Hawaii.

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